Law Office Administrator - ONE & Associates ADVOCATES

The Law Office Administrator at ONE & Associates is the face and voice of our Firm for the local law offices. The administrator will perform many office manager responsibilities and will be the “go to” person in each local office. The administrator is an integral part of the law office team.

About Us:

ONE & ASSOCIATES is a boutique law firm serving clients in East Africa, Ukraine and the surrounding areas. We believe in developing strong, trusting, long term relationships with our clients, as well as giving back to the communities we serve. We achieve this by setting the highest standards of Integrity, Professionalism, and Confidentiality.

You will be a good fit for this job if:

• You take pride in providing great customer service.
• You are a genuinely positive and optimistic person who enjoys working with capable, talented people.
• You enjoy working for an organization that is growing.
• You enjoy working for people that care about their employees.
• You enjoy a nice office setting with an 8:30am-5:00pm work shift, Monday through Friday.

Responsibilities of the Job:
• Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open.
• Answer and direct incoming calls for the office
• Gather, organize and enter data into legal software
• Check email and voice mail as appropriate to assure timely responses to all inquiries
• Pull end of the day reports for the Managing Partner.
• Keep the office organized and maintained (including lobby area, etc…)
• Approach all clients and employees with a positive tone and genuine warmth.
• Handle sensitive client data with utmost discretion, care and accuracy.
• Perform tasks as assigned with accuracy and promptness, meeting all agreed upon deadlines.

• High school graduate;
• Experience in an administrative or office manager role
• Excellent verbal/written communication and interpersonal skills;
• Professional demeanor and positive communicator;
• Excellent typing skills and computer literacy, including a solid understanding Microsoft Word, Outlook, and Excel applications;
• Demonstrate proficiency to focus on details, handle multiple tasks, and remain highly organized;
• Go above and beyond on simple requests to make things easier on others.

Send applications, CVs & copies of certificates via email to